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Time Planner 2013

"You have to have continuous improvement. If you stand still, no matter how good you are today you still get run over by the crowd that one was behind you but doing better.."

- Paul Vita

Time management

Time management

If you want to be productive, you have to learn to manage your time. Use this section to periodically review how you use your time.

Three key elements of time management are :

1. Record your use of time

The first step in learning to manage your time is to understand where it goes. For the next quarter, keep a record of how you use your time.

People usually imagine they are doing what they should be doing. You may be surprised at the results.

2. Manage your time

The next step is to eliminate time wasting activities. Examine three areas :

a. Identify activities which you can drop - which will have no adverse impact on your work.
b. Identify tasks you can delegate - which you shouldn't have been doing at all in the first place.
c. Identify activities you do which waste other people's time

3. Consolidate discretionary time

You need large chunks of time to get important work done. For example,while preparing a report, a marketing plan or a budget, you will need to spend several hours at one go to understand and organise key issues. Using short bursts of time for such activities disrupts your thinking and is inefficient.

Consolidate your discretionary time to first get the important tasks done. Resist the temptation to first complete the many unimportant and trivial tasks - you will never get around to the important tasks.

Some ways of consolidating time :

a. Work early morning out of home - when you are fresh. This is a good time to do thinking work.
b. Arrive an hour early to the office - when you can work without interruptions.
c. Fix certain times/days of the week to complete important work. Make this into a routine.

Remember the 80/20 rule applies here. 80% of your output comes from 20 % of your time.

Identify the most productive time of the day for you. For most people it is early morning. Do the most important tasks during this period - when you are most alert. Put off the routine, non thinking tasks to the least productive time of the day.

Management concepts

A summary of some of the 60 articles on key management concepts included in the planner.

First impressions

The ability to assess people is a critical skill in the workplace. Most of our judgement of people is instinctive and intuitive. We receive signals which trigger memories and patterns of past experiences. Systematically evaluating the signals you receive from others will help you to ensure you have not missed out important cues.

Influence strategies

Managers use a variety of strategies to get others to do a task or behave in a desired manner. There are three primary influence strategies that are commonly used. These are retribution, reciprocity and reason. Managers need to be aware of the styles they usually use.

Personality types

The Myers Briggs Personality Type is a model which helps you to understand your own personality. It evaluates the way people differ from one another. These differences are known as “mental preferences”.

There are 16 personality types using combinations of:
Extroversion/Introversion (E/I)
Sensing /Intuition (S/N)
Thinking/Feeling (T/F)
Perceiving/Judging (P/J).